ItaoBuy: Mastering Order Accuracy with the Spreadsheet System
A step-by-step guide for buyers to track purchases and ensure every detail matches their request.
In the world of Taobao purchasing, accuracy is paramount. The ItaoBuy Spreadsheet
The Three Pillars of Verification
1. Product Links & Details
Every requested item is logged with its original Taobao/Tmall product link, description, chosen specifications (size, color, etc.), and unit price. This serves as the master record for what you intended
2. QC Images & Inspection
Before shipping, your agent uploads inspection photos to the spreadsheet. You can directly compare these QC images
3. Payment & Financial Records
The spreadsheet tracks item costs, domestic shipping, service fees, and total payment. This creates a transparent financial audit trail, ensuring all charges align with the agreed terms.
How to Use the Spreadsheet: A Practical Workflow
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Step 1: Request Submission
Provide your purchasing agent with the product link and exact requirements. They will populate a new row in the ItaoBuy Spreadsheet
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Step 2: Pre-Purchase Verification
Check the entered product link and specifications in the shared spreadsheet. Confirm that the agent's understanding matches your request before payment is processed.
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Step 3: Post-Purchase QC
Once the agent receives the item in their warehouse, review the uploaded QC photos. Compare them to the product link details. This is your chance to approve or raise concerns before international shipping.
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Step 4: Financial Reconciliation
Verify the final payment column against the item costs and fees. Ensure all calculations are correct and you have a clear record for your budget.
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Step 5: Continuous Tracking
Use the spreadsheet as a live dashboard. As your order moves through purchasing, warehousing, and shipping, its status will be updated, keeping all information in one accessible place.
Key Benefits of This System
- Error Prevention:
- Transparency:
- Accountability:
- Organization:
- Confidence:
- Transparency: